Steps to Successful Event Planning
There are five steps to successful program planning:
- Assess the Needs
- Who are the target participants?
- What are the audience's needs?
- How big do you want this event to be (consider the number estimated to attend and what type of space will be needed)?
- Does the type of event you are planning limit the audience size? If so, how will you determine who can attend and who can not?
- Develop Goals and Objectives
- What do you intend the event/program to accomplish? What is the purpose of the program?
- Do you want to cosponsor your event with other campus groups or sponsor the event on your own?
- Do you wish to raise money, "break even”? Or, is your group not concerned with profit or loss?
- Organize the Program Plans
- Set a budget.
- What do you specifically need to do to accomplish your objectives (items, activities, presenters, etc.)?
- Where and when do you want to hold this event?
- Be sure to consider time in planning your event, allowing enough time for all tasks to be completed.
- Coordinate publicity.
- Implement the Program
- Evaluate the Program
- returning borrowed or rented equipment
- paying all invoices
- congratulating and thanking committee members
- evaluating the program with committee members
- preparing a program report
- write thank you's to all who assisted you with the program
