In order to operate and receive the full benefits of a registered student organization, all groups operating as student organizations at GW are required to register annually with the Student Activities Center. The registration process for the '09-'10 school year will be open from 8-17-09 at noon through 4-28-10. The following steps must be completed in order to become fully registered:

• Attend a Financial Management Meeting
  This meeting will offer all kinds of helpful information to navigate how to stay on top of student org finances at GW. All organizations are required to send their Treasurer or a representative to the meeting.  Meetings have been set at varying dates and times for your convenience, beginning August 24!  The Treasurer must also pass an online Financial Quiz (more info below) which is based off of information presented in the Financial Management Meeting. For a list of all fall Financial Management Meetings which will begin at the end of August, please click here.
• Online registration
  Use your GW email username and password to log into the bottom right side of the screen at studentorgs.gwu.edu and click on the  "Awaiting Registration" link next to the name of the organization that needs to be re-registered. If you are registering a new org, click on "Register New Organization" to begin. Fill in all requested information and submit. Online registration includes the following steps in addition to entering basic information about your org:
  
  • Responsibility Statement
    Two officers of your organization must read and electronically sign the Responsibility Statement.  Click here to see the content of this form (Responsibility Policy).
  • Constitution
    During the online registration process you'll be asked to upload a copy of your organization's constitution.  If you need help, please reference the Guidelines for Writing a Constitution.
  • Budget
    *NEW THIS YEAR! All SA Operational Funding requests are processed through the online budget form that orgs fill out as part of the annual registration process!  Use the electronic budget form in the registration process to request annual funding from the Student Association (SA). More information will be available at the Student Association Website.
  • Online Quizzes
    There are two quizes that need to be completed in the registration process. All student organizations are required to have an officer successfully complete a general Registration Quiz. The Treasurer must also pass the Finance Quiz based on information presented in the Financial Management Meeting. This Finance Quiz will only be available to the org member who has been identified by the org as the Treasurer/Finacial Contact for the org.  Both quizzes contain randomly chosen questions. In order to pass both quizzes you must receive a score of at least 85%. If you do not pass the quiz, you must allow 24 hours before taking it again.
• Await final SAT Advisor review and approval
  Upon completion of these steps, your SAT (Student Advisory Team) Advisor will review the documents you have submitted. Constitutions will be reviewed to ensure that the following statements are included:
  • A non-discrimination clause (click here for an example)
  • A statement that the organization will abide by University policies
  • A statement that explains that only registered GW students are considered members of the organization; all others (friends, family, faculty, staff) are considered guests. Guests are welcome to attend events and vote, but they cannot hold officer positions or handle money on behalf of the organization.

If the above listed statements are not included, your SAT advisor will email you noting what statements are missing, asking you to revise your constitution and email it back to your SAT advisor with the appropriate changes.

Please allow at least five business days from the day your organization completed their steps to hear about approval. You will know that your organization has been approved when you receive an email from your advisor stating your registration is complete

Please note that review of an organization's information may require consultation with other University departments such as Risk Management and General Counsel in order to ensure the safety of GW students. Please allow more than 5 days of review time in these cases. Upon such a review, your SAT advisor may contact you with additional steps that may be required before your organization can be fully operational. These steps may include:

·         Signing an operational agreement with specific safety precautions or requirements that your organization must abide by.

·         All members signing safety and liability waivers.

·         Other measures deemed required and appropriate by General Counsel or Risk Management.

**In extreme cases when students' safety is of the utmost concern, the University reserves the right not to approve an organization.