GW Student Activities Center

Marvin Center and University Conferences

Before you submit this form, please note that submitting this form does not guarantee a reservation—this is a request only. The Marvin Center and University Conferences will do its best to meet your needs, but cannot guarantee the availability of space or equipment.

Once a request is submitted, it will take up to two (2) business days for our office to process your request. Should you care to contact us regarding the status of your event, please e-mail stuevent@gwu.edu or call (202) 994-7470 two (2) days after your request is submitted.

Outdoor Space Request

NOTE: Do not use acronyms in the ‘Student Organization’ field.

NOTE: Amplified sound is permitted on Kogan Plaza, the Mid-Campus Quad, and the University Yard between the following hours:

Friday from 4pm to 9pm

Saturday from 12pm to 7pm

Sunday from 12pm to 5pm

NOTE: Outdoor sound will not be permitted during University designated reading and exam periods (including those for the Law School and Medical School). All events requesting the use of sound on outdoor space needs to inform and obtain approval from the Marvin Center and University Conferences 10 days prior to the event date.

Student Organization:

Contact Name:

Are you an authorized scheduler? Yes
No

Address:

Phone Number:

E-mail Address:

Event Title:

Event Date(s):

Start Time:

End Time:

Expected Attendance:

Will your attendance fluctuate (guests may come and go during the reserved time) or remain constant (guests arrive when the program begins and leave when the program concludes)? Fluctuate
Remain Constant

Are 75% or more of the attendees affiliated with GW (current students or employees)? Yes
No

Which space are you interested in? 3rd Floor Terrace
Anniversary Park
Kogan Plaza
Mid-Campus Quad
University Yard
Veteran's Park

Set-Up Style: Fairstyle
Reception
Other

If you selected 'Other' in the previous question, or if you have additional set-up requests, please describe your set-up in the space provided. Otherwise, please write 'N/A.'

In case of inclement weather, I would like a: Rain Date
Rain Site

Please list your preferred rain site or date.

Are you working with a non-University entity? Yes
No

If you selected 'Yes' in the previous question, please provide the group name, point of contact, address, phone number, fax number, and e-mail address. Otherwise, please write 'N/A.'

The following 8 questions must be answered to the best of your ability for your request to gain approval. I understand.

1. Activities Planned:

2. Two Main Objectives of the Event:

3. Method of Advertising:

4. Target Audience:

5. Equipment Requirements:

6. Need for Amplified Sound:

7. Food and Beverages:

8. Alcoholic Beverages:

If you plan on serving food, please contact
Colonial Catering, our in-house caterer, at:
www.gworlddining.com; or
gwcater@gwu.edu; or
(202) 994-7472.

If you plan on serving alcohol, please contact
the University CADE office at
http://gwired.gwu.edu/cade/
or (202) 994-2599.

800 21st Street NW, Suite 204, Washington, DC 20052
Phone: 202-994-7470 Fax: 202-994-7442
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Student Organization:
Contact Name:
Are you an authorized scheduler?	Yes No
Address:
Phone Number:
E-mail Address:
Event Title:
Event Date(s):
Start Time:
End Time:
Expected Attendance:
Will your attendance fluctuate (guests may come and go during the reserved time) or remain constant (guests arrive when the program begins and leave when the program concludes)?	Fluctuate Remain Constant
Are 75% or more of the attendees affiliated with GW (current students or employees)?	Yes No
Which space are you interested in?	3rd Floor Terrace Anniversary Park Kogan Plaza Mid-Campus Quad University Yard Veteran's Park
Set-Up Style:	Fairstyle Reception Other
If you selected 'Other' in the previous question, or if you have additional set-up requests, please describe your set-up in the space provided. Otherwise, please write 'N/A.'
In case of inclement weather, I would like a:	Rain Date Rain Site
Please list your preferred rain site or date.
Are you working with a non-University entity?	Yes No
If you selected 'Yes' in the previous question, please provide the group name, point of contact, address, phone number, fax number, and e-mail address. Otherwise, please write 'N/A.'
The following 8 questions must be answered to the best of your ability for your request to gain approval.	I understand.
1. Activities Planned:
2. Two Main Objectives of the Event:
3. Method of Advertising:
4. Target Audience:
5. Equipment Requirements:
6. Need for Amplified Sound:
7. Food and Beverages:
8. Alcoholic Beverages: