GW Student Activities Center

Student Organization Forms

Below are a number of forms that you might need for day to day management of a student organization:

Financial Forms (EAFs)

Revenue Account Expenditure Approval Form
(Use this form to withdraw money from your organization's SAC Revenue Account. Must be signed by the financial or executive officer. Submit to SAC, Marvin Center 427).

Student Association Expenditure Approval Form
(Use this when you are using money allocated to your organization by the Student Association. Must be signed by the financial executive officer and submitted to the SA, Marvin Center 424.)

Student Association Budget Allocation Form
(Use this packet to learn more about SA funding processes. Save pages 17-22 as your application form for operational funding from the SA and upload that during the student org registration process to apply for funding from the SA for the year!)

Contracts/Agreement Forms

Agreement Form
(Use when you are bringing a speaker/performer to GW and NOT paying them for their services. Please note the contractor must fill out a portion of this form.)
Contract Information Sheet (CIS)
(This NEEDS to be filled out if your organization is hosting a paid vendor or performer. Submit six (6) to eight (8) weeks beforehand to allow the University to process the contract. Please read all instructions carefully.)

Travel Forms

        Travel Form 1- Registration and Emergency Contacts
         (This form needs to be completed and submitted to your
         SAT Advsior at least (10) business days before
         leaving for the trip.)

       Tr avel Form 2- Participation
         (EVERY person traveling must fill out this form. Submit all
         participant forms together at the same time to your SAT Advisor
         before leaving for the trip.)

          Car Rental Information Sheet

      Risk Management Driver Registration Form
        (Every driver needs to complete this form to be a registered
            driver. After completing the form, take it to you SAT advisor
            and have them sign and fax to Risk Managment)

Event Planning Forms

       CADE Form
        (All events with Alcohol must be registered with CADE. NOTE:
         this is a NEW form with NEW reuquirements!)

       Catering Request Form
        (Complete this form if requesting to use Sodexo as your food
        provider)

       Catering Menu

       List of Approved Vendors
       (All purchases of merchandise must be made through an
       approved University vendor, this includes but is not limited to T-
       shirts, Vehicle rental, etc.)


       Marvin Center Forms

Student Organization:

Contact Name:

Are you an authorized scheduler? Yes
No

Address:

Phone Number:

E-mail Address:

Event Title:

Event Date(s):

Start Time:

End Time:

Expected Attendance:

Will your attendance fluctuate (guests may come and go during the reserved time) or remain constant (guests arrive when the program begins and leave when the program concludes)? Fluctuate
Remain Constant

Are 75% or more of the attendees affiliated with GW (current students or employees)? Yes
No

Set-Up Style: Banquet Rounds (8 per table)
Banquet Rounds (10 per table)
Box
Circle
Classroom
Conference
Diamond
Fairstyle
Fishbone
Reception
Theater
U-Shape In
U-Shape In & Out
Other

If you selected 'Other' in the previous question, or if you have additional set-up requests, please describe your set-up in the space provided. Otherwise, please write 'N/A.'

Are you working with a non-University entity? Yes
No

If you selected 'Yes' in the previous question, please provide the group name, point of contact, address, phone number, fax number, and e-mail address. Otherwise, please write 'N/A.'

Are you serving food? (If so, please contact Colonial Catering at 202-994-7472.) Yes
No

Will you be serving alcohol? (If so, please contact CADE at 202-994-2599.) Yes
No

If you will need audio/visual equipment, please list it in the area provided. If you do not need A/V equipment, please write 'N/A.'

Academic Space Request

Mount Vernon Space Request Form

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Student Organization:
Contact Name:
Are you an authorized scheduler?	Yes No
Address:
Phone Number:
E-mail Address:
Event Title:
Event Date(s):
Start Time:
End Time:
Expected Attendance:
Will your attendance fluctuate (guests may come and go during the reserved time) or remain constant (guests arrive when the program begins and leave when the program concludes)?	Fluctuate Remain Constant
Are 75% or more of the attendees affiliated with GW (current students or employees)?	Yes No
Set-Up Style:	Banquet Rounds (8 per table) Banquet Rounds (10 per table) Box Circle Classroom Conference Diamond Fairstyle Fishbone Reception Theater U-Shape In U-Shape In & Out Other
If you selected 'Other' in the previous question, or if you have additional set-up requests, please describe your set-up in the space provided. Otherwise, please write 'N/A.'
Are you working with a non-University entity?	Yes No
If you selected 'Yes' in the previous question, please provide the group name, point of contact, address, phone number, fax number, and e-mail address. Otherwise, please write 'N/A.'
Are you serving food? (If so, please contact Colonial Catering at 202-994-7472.)	Yes No
Will you be serving alcohol? (If so, please contact CADE at 202-994-2599.)	Yes No
If you will need audio/visual equipment, please list it in the area provided. If you do not need A/V equipment, please write 'N/A.'

Agreement Form(Use when you are bringing a speaker/performer to GW and NOT paying them for their services. Please note the contractor must fill out a portion of this form.)

Contract Information Sheet (CIS)(This NEEDS to be filled out if your organization is hosting a paid vendor or performer. Submit six (6) to eight (8) weeks beforehand to allow the University to process the contract. Please read all instructions carefully.)

Agreement Form
(Use when you are bringing a speaker/performer to GW and NOT paying them for their services. Please note the contractor must fill out a portion of this form.)

Contract Information Sheet (CIS)
(This NEEDS to be filled out if your organization is hosting a paid vendor or performer. Submit six (6) to eight (8) weeks beforehand to allow the University to process the contract. Please read all instructions carefully.)